Final Advisory Board Meeting 2011 – Minutes

Hello Ladies: At the last Advisory Board Meeting, elections were held to replace Mary Watkins position as our club’s representative, and Joanne Smith is our new representative. Kristin Villyard from the Breaker’s prepared very good minutes of the meeting and has shared them with us. They follow:

Minutes of the January 18, 2011 Advisory Board Meeting

Scott Frasier opened the final meeting of the Advisory Board for 2011 by thanking all of the current board members. Three members will be leaving this year. Six individuals were nominated to fill the three vacant seats. Kristin Villyard, Joanne Smith and Mark Masterman were elected to the 2012 board.

Following the vote the meeting was opened up for general discussion. There was a complaint that the voting procedure was not well organized, particularly that the names were not on the ballot. The names were mentioned several times, but not listed anywhere. It was also requested that a copy of the minutes of the meeting be emailed to all members. The office is working on incorporating the minutes on our website.

One concern was cigarette butts on the course. It was suggested that each member try to be more pro-active with other members about leaving their (cigarette) butts on the course.

It was requested that there be more golf and social outings such as Cache Creek and the AT&T Pro Am. The last outing to Cache Creek was a lot of fun and Jon said they plan to have more this year. A question was raised by an associate member whether they could go on the outings since they are not golfers. Anyone can go – they do not have to golf.

The question was raised whether or not an appetizer menu could be offered in the bar area. Jeff said they had tried it in the past and that it was not cost effective. He is still working on updating the menu for this year. He is trying to add new items all the time. The general consensus was that the food is really good and he’s doing a great job.

It was suggested that a new “social” seat be created on the board. This individual would work with Mark, Jenelle and the board to come up with new and different social activities for the club. The bocce ball club created this past year has been very successful and Shirley Lopes was thanked for her hard work. A new activity for the club, bunko, will begin next week.

Jenelle spoke to the members about more participation by everyone in the social events that are available. The New Year’s party was canceled due to low participation. The Eagles social event was very successful and it was suggested that we should have more bands. The tournaments this year were also very successful.

Terry was applauded by everyone for the beautiful condition of the course. He said they’re going to start working on the bunkers this year. Mark advised they are meeting with a company to determine the cost of having all of the bunkers re-conditioned at one time. In that regard, two budgets were submitted for consideration. One with a dues increase and another one without. A lot will depend on the outcome of this meeting. Dues were not increased last year and they hope they won’t have to this year.

As a new security measure new transponders will be issued to all homeowners living within the gates of the club. Those living outside the gate will be given an option to purchase one at a later date. Each household is allowed 4 transponders.

A questions was raised regarding Fore Tees and whether it would be possible to post weather conditions each morning – especially with frost delays. Jon said they’ve just recently started doing that. Jon also mentioned that they are very pleased with the new website and that it has already brought in prospective members and parties interested in special events at the club. He said eventually you will have to access Fore Tees through a different method, but they are keeping this program, and your phone apps will not be affected.

Mark said this is the first year since 2006 that we have not had a negative outcome. Things still need to get better, but at least we’re on the positive side. They are trying to reach out to other cities to try and create interest in the club.

New carpet was recently installed in the Grill and Fairway room, and hallway. (Very nice!) They will continue installing carpet in the woman’s locker room this week.

Respectfully submitted,

Kristin Villyard

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