Category: News & Updates

Call to Order: The meeting was called to order at 1:08 PM by Captain Frances Shipilov. Frances noted that a quorum was present so official business could be conducted.

OLD BUSINESS:
Approval of General Meeting Minutes from September 13, 2011: The Meeting Minutes from the last General Meeting were reviewed. Frances moved to approve by unanimous consent. All Ayes.

BOARD & COMMITTEE REPORTS:

1) WGANC AMBASSADOR REPORT – Jan McCleery
Jan provided an update from the WGANC Regional Meeting about what WGANC is and does and about what the Ambassador program is (to communicate between the clubs to answer questions that are raised, e.g. who allows Caddies, questions about cash prizes). A summary of the survey responses is then distributed to all of the Ambassadors.

Of particular interest was the recent question about Cash Prizes and the WGANC direction to clubs to follow the USGA Rules regarding cash prizes. Jan said to let her know if questions come up that we want to know how other clubs do things. Also let her know if you want to be on the email distribution for Ambassador surveys. The WGANC is working on a website with past questions/answers and Jan will also post information to our website.

2) TOURNAMENT COMMITTEE REPORT – Dana Wardstrom
• Change this year: Dana reported that one change this year is the pro shop won’t print cards until the morning of play (to avoid re-dos).
• Play Day Cancellation Requirement: Dana also requested that if cancelling, ladies please (1) call the Pro Shop or (2) email Dana AT LEAST BY 8 AM. Today 30 ladies signed up. At 8 AM 17 remained but only 5 had shown up by 8:15 so the play day was cancelled.
• Playing from the White Tees: On April 10th, the women will be given the option to play from the white tees or gold.
• Sonja Welin raised an issue with the number of guest balls being awarded on the last Guest Day versus the dollars collected. Frances requested Sonja get with Dana to go through the question off-line.

3) TEAM PLAY REPORT – Becky Frazier/Bonnie Ladd/Annette Krey
Bonnie – Central Valley:
• CV is starting sign-ups for Elkhorn on 4/17. Bonnie requested women sign up to play or can list their names as “On Call”.
• The courses we play are more equivalent to playing from our White Tees so Bonnie recommends the women try the white tees sometime to practice.
• Team shirts are expected 3/15/2012
• The sign-up sheet for Team Play will be posted downstairs on the bulletin board.
Annette – Diablo:
• Diablo requires an index of 22 or lower to play. Annette knows who now is at that level and sign-up sheets are used. But if you drop to that level and want to play, email Annette to let her know.
• April 24th Discovery Bay Hosts Diablo League. Annette will be seeking help that day (both ladies and husbands).

4) COMMITTEE REPORTS
Invitational – Patty Uyeno & Annette Krey
Frances announced that we now have our Invitational Chairpersons: Patty and Annette volunteered (or were “volunteered” :-)
Annette reported the current status:
• The plan is for the Invitational to be way lower key: Toning down the raffle; no theme, minimal decorations. Teams can wear matching shirts if they want. Tee prizes will be cute golf towels.
• Cost (entry fees) should be similar as last year but will include the team buy-out (looking at 30 ladies
• Pay $3.50 to have snacks on the turn
• Find out if it’s possible to still have boiled eggs (or even better – just have them available in the Snack Shack)
• Find out if it’s possible to provide cookies and brownies at lunch
All but 2 Ayes / Annette and Susan Leeper were opposed (they like the buffets)

9) WGANC REGIONAL MEETING – Frances Shipilov
• Frances reported from the WGANC Regional Meeting that there are a lot of New USGA Rules this year.
• WGANC will be holding a Rules Seminar – April 11 @ Oakdale CC
o Hilary is the Coordinator
o Mainly rules on the putting green and bunkers – 18 scenarios
o (Not a lot on the new rules)
o Seminar fee is $20 / for an additional $62.50 can play a round of golf including cart fee. (The $20 cash is paid at the Seminar)
o Bringing husbands Is OK
o Deadline is April 3rd to sign up – let Hilary know if you want to go

Frances is posting information about upcoming WGANC Tournaments on the downstairs bulletin Board (but may need to move it upstairs if the downstairs gets too crowded).

10) BY-LAWS REVIEW COMMITTEE – Frances Shipilov
• Roberts Rules says that Bylaws should be reviewed regularly. Our Bylaws needs some cleanup – for example, the information about WGANC Ambassadors versus Delegates is not accurate.
• Frances asked for volunteers to be on Bylaws committee to review the Bylaws and Standing/Tournament Rules to present for a vote at the September meeting. Two volunteers:
o Cam Donald
o Mira B
• Other volunteers will be requested from any unable to attend today’s meeting.

11) “RALLY 4 A CURE” V.S. SUSAN G KOMEN TOURNAMENT – Becky Frazier
• Becky has found out that “Rally 4 the Cure” is a marketing arm only and when we pay two checks, one to Rally, one to “Susan G. Komen”, only the Susan G. Komen checks are used for breast cancer; the $25 Rally checks go for marketing.
• Instead, we can buy our own giveaways and give all money raised to Susan G. Komen for breast cancer.
• Frances reported that she received a letter from Canyon Oaks that they have their own “Pink Ribbon Open” which donates directly to “The Gap Fund”
• Jan raised that other causes should be considered
• Donna Reich expressed her concern that we thought we were collecting monies for charity which has not been going to charity.

The general consensus was that we should move away from “Rally for the Cure”. Becky will talk to the 9 holers about it since they are hosting the event this year.

12) OTHER NEW BUSINESS
Joanne Smith announced that Thursday is the DB Advisory Board Meeting and asked for any inputs:
• Susan L said that there used to be a drop zone on Hole 17 and if that could be added back. Hilary reported that it was an illegal drop zone so had to be removed.
• Annette suggested it would be great if we could change one of our par 4’s to a par 5 to be rated par 72 (doing whatever is required to get a re-rating).

13) ADJOURN – There being no other new business, Cam moved to Adjourn; Becky 2nd. The motion to adjourn was unanimously approved, no “Nays”. The meeting was adjourned at 2:40 PM.

Minutes taken by
Jan McCleery
filling in for Gay Wald, Secretary

Hello Ladies: At the last Advisory Board Meeting, elections were held to replace Mary Watkins position as our club’s representative, and Joanne Smith is our new representative. Kristin Villyard from the Breaker’s prepared very good minutes of the meeting and has shared them with us. They follow:

Minutes of the January 18, 2011 Advisory Board Meeting

Scott Frasier opened the final meeting of the Advisory Board for 2011 by thanking all of the current board members. Three members will be leaving this year. Six individuals were nominated to fill the three vacant seats. Kristin Villyard, Joanne Smith and Mark Masterman were elected to the 2012 board.

Following the vote the meeting was opened up for general discussion. There was a complaint that the voting procedure was not well organized, particularly that the names were not on the ballot. The names were mentioned several times, but not listed anywhere. It was also requested that a copy of the minutes of the meeting be emailed to all members. The office is working on incorporating the minutes on our website.

One concern was cigarette butts on the course. It was suggested that each member try to be more pro-active with other members about leaving their (cigarette) butts on the course.

It was requested that there be more golf and social outings such as Cache Creek and the AT&T Pro Am. The last outing to Cache Creek was a lot of fun and Jon said they plan to have more this year. A question was raised by an associate member whether they could go on the outings since they are not golfers. Anyone can go – they do not have to golf.

The question was raised whether or not an appetizer menu could be offered in the bar area. Jeff said they had tried it in the past and that it was not cost effective. He is still working on updating the menu for this year. He is trying to add new items all the time. The general consensus was that the food is really good and he’s doing a great job.

It was suggested that a new “social” seat be created on the board. This individual would work with Mark, Jenelle and the board to come up with new and different social activities for the club. The bocce ball club created this past year has been very successful and Shirley Lopes was thanked for her hard work. A new activity for the club, bunko, will begin next week.

Jenelle spoke to the members about more participation by everyone in the social events that are available. The New Year’s party was canceled due to low participation. The Eagles social event was very successful and it was suggested that we should have more bands. The tournaments this year were also very successful.

Terry was applauded by everyone for the beautiful condition of the course. He said they’re going to start working on the bunkers this year. Mark advised they are meeting with a company to determine the cost of having all of the bunkers re-conditioned at one time. In that regard, two budgets were submitted for consideration. One with a dues increase and another one without. A lot will depend on the outcome of this meeting. Dues were not increased last year and they hope they won’t have to this year.

As a new security measure new transponders will be issued to all homeowners living within the gates of the club. Those living outside the gate will be given an option to purchase one at a later date. Each household is allowed 4 transponders.

A questions was raised regarding Fore Tees and whether it would be possible to post weather conditions each morning – especially with frost delays. Jon said they’ve just recently started doing that. Jon also mentioned that they are very pleased with the new website and that it has already brought in prospective members and parties interested in special events at the club. He said eventually you will have to access Fore Tees through a different method, but they are keeping this program, and your phone apps will not be affected.

Mark said this is the first year since 2006 that we have not had a negative outcome. Things still need to get better, but at least we’re on the positive side. They are trying to reach out to other cities to try and create interest in the club.

New carpet was recently installed in the Grill and Fairway room, and hallway. (Very nice!) They will continue installing carpet in the woman’s locker room this week.

Respectfully submitted,

Kristin Villyard